Our dental solution now lives at Dentorb — a company we’ve partnered with to support growing dental practices.
Run your practice in one place
The all-in-one operations system for growing dental practices. Leads, follow-ups, team workflows, documents, communication, and AI — unified under your brand.
Stop losing leads. Every enquiry captured, qualified, and followed up automatically.
See everything. One dashboard for your entire practice operations.
AI does the chasing. Automated follow-ups, reminders, and smart task suggestions.
Built for practices that have outgrown their tools
If your practice is successful but operationally chaotic, Circlemount Dental was designed for you.
Multi-Chair Practices
You've got 3+ treatment rooms, a growing team, and the admin is starting to crack under its own weight.
3+ chairs, £500k+ turnoverGrowing Teams
Dentists, hygienists, receptionists, treatment coordinators — everyone needs to be on the same page, but right now they're not.
5+ team membersRevenue-Focused Owners
You know leads are falling through the cracks and treatment plans are going cold — you just haven't had the system to fix it.
Focused on private revenue growthOperations-First Practices
You want to professionalise how your practice runs — not just clinically, but commercially. Systems, processes, visibility.
Ready to systematiseEverything connects to your practice
12 intelligent modules, one unified system. No spreadsheets. No disconnected tools. Just clarity.
Tap a module to explore
Every module feeds real-time data back to your central hub
Growing practices feel this every day
If your practice turns over £500k+ and you're feeling operational strain, you'll recognise every one of these.
of dental leads go cold within 24 hours without follow-up
Leads vanish before anyone follows up
Enquiries arrive via phone, forms, Instagram, and Google. Without a system, half are never logged, let alone followed up. Every missed lead is a missed private treatment.
lost annually from untracked treatment plan conversions
Treatment plans go cold
You present a £3,000+ treatment plan. The patient says they'll 'think about it.' Nobody follows up systematically, and the revenue just evaporates.
per day spent on tasks that should be automated
Your front desk is drowning
Receptionists juggle bookings, recalls, payments, enquiries, and patient queries across five different tabs — while the phone keeps ringing.
disconnected tools used by the average growing practice
Too many tools, zero visibility
SOE for clinical. Spreadsheets for marketing. WhatsApp for team comms. Email for patients. Nothing connects. Nobody has the full picture.
of institutional knowledge at risk without centralised systems
Staff changes cause chaos
When someone leaves, their knowledge of patients, processes, and ongoing tasks walks out the door with them. Handovers are incomplete or non-existent.
real-time metrics visible in most practice operations
You can't see what's actually happening
Revenue feels OK, but you have no idea which marketing channels bring patients, which treatments are most profitable, or where operational bottlenecks exist.
Stop paying for 8 tools that don't talk to each other
Most dental practices cobble together disconnected software. Circlemount Dental replaces the chaos with one unified system — purpose-built for how you actually work.
Your current stack
Dentally
Patient records
SOE
Legacy software
Mailchimp
Email marketing
Team chat
Excel
Reporting
Google Docs
Forms & docs
iTeam
HR / rotas
Trello
Task tracking
Circlemount Dental
How it changes your practice
Real operational differences. Not vague promises.
Enquiries come via phone, email, Instagram DMs, and Google — tracked in notebooks or not at all.
Every lead captured automatically, qualified, assigned, and followed up — with full history visible to the whole team.
Treatment plans sent by email. No tracking. No reminders. Patients go cold.
Automated follow-up sequences with SMS, email, and tasks — so treatment plans convert, not expire.
WhatsApp groups, sticky notes, and verbal handovers. Knowledge walks out the door with staff.
Every task, note, and patient interaction logged and visible. Handovers happen in seconds, not meetings.
Mix of personal phones, generic emails, and reception callbacks. Inconsistent and unprofessional.
Branded, automated communication across SMS, email, and patient portal — consistent and trackable.
No idea which marketing works. Revenue feels OK but you can't pinpoint where growth comes from.
Real-time dashboards showing lead sources, conversion rates, team performance, and revenue by treatment type.
See how it works in your practice
Five real workflows that happen every week in dental practices. Here's how Circlemount handles them.
A new patient enquiry arrives at 9pm
Without the system: Most practices miss out-of-hours leads. By morning, the patient has already called a competitor.
With Circlemount: Circlemount Dental instantly captures the enquiry, sends an auto-response, qualifies the lead, and creates a task for reception to follow up first thing.
A £4,000 treatment plan goes cold
Without the system: You send the plan via email. The patient doesn't respond. Nobody chases. The revenue evaporates.
With Circlemount: The system triggers a follow-up sequence: an SMS at day 3, a personalised email at day 7, and a task for the treatment coordinator at day 14.
Your practice manager is off sick
Without the system: Nobody knows which patients are mid-treatment, what invoices are outstanding, or which tasks are overdue.
With Circlemount: Every task, patient interaction, and workflow is logged centrally. Any team member can pick up exactly where it was left off.
A patient wants to check their next steps
Without the system: They call reception. Reception checks a spreadsheet. Calls back 20 minutes later.
With Circlemount: The patient logs into their branded portal and sees appointments, documents, treatment progress, and can message the practice directly.
Monday morning. 47 unread messages.
Without the system: Reception spends 90 minutes triaging emails, voicemails, and missed web enquiries before any real work begins.
With Circlemount: The AI Brain has already summarised overnight activity, drafted responses, flagged urgent items, and created tasks — reception reviews in minutes.
Everything your practice needs. Nothing it doesn't.
Explore by category to see how each area of your practice is covered.
Run every workflow from one place
Tasks, pipelines, team coordination, and daily operations — all connected. No more spreadsheets, sticky notes, or WhatsApp groups.
Task Management
Assign, track, and automate tasks across your entire team with due dates, priorities, and status tracking.
Pipeline Tracking
Visual pipeline showing every patient journey from first enquiry to treatment completion.
Team Dashboard
See who's doing what, what's overdue, and where bottlenecks are forming — in real time.
Workflow Automation
Trigger actions automatically based on patient activity, time delays, or team actions.
Your patients get a premium experience too
Every touchpoint your patient has with your practice — from first enquiry to post-treatment follow-up — is branded, seamless, and professional.
Branded Patient Portal
Your patients get a clean, professional portal — branded to your practice — where they can view appointments, forms, treatment progress, and messages.
Digital Forms & Consent
Pre-appointment questionnaires, consent forms, and medical history forms — all digital, all branded, all stored automatically.
Treatment Progress View
Patients can see their treatment journey, upcoming steps, and what's been completed — reducing 'what happens next?' calls to reception.
Secure Messaging
Direct, secure messaging between patient and practice — replacing informal email chains with a proper, tracked communication channel.
Document Sharing
Share treatment plans, invoices, x-ray explanations, and aftercare instructions through a single, clean interface.
Automated Updates
Appointment confirmations, reminders, follow-up instructions, and review requests — all sent automatically, all branded.
Your Practice Name
Patient Portal
Next Appointment
Thu 15 May — 10:30am
Outstanding
Consent Form — Composite Bonding
Treatment Plan
Phase 2 of 3 — In Progress
Unread Messages
1 new from Dr. Patel
AI that actually helps
No jargon. No hype. Here's what the AI brain inside Circlemount Dental actually does for your team — in plain English.
Summarise patient notes
AI reads through call logs, emails, and notes — then produces a clean summary so anyone on the team can get up to speed in seconds.
Draft follow-up messages
AI generates personalised, professional follow-up messages based on the patient's journey stage, treatment type, and communication history.
Smart task suggestions
The AI brain identifies what needs doing based on patient activity, overdue tasks, and team workload — then suggests the right next step.
Overnight activity briefs
Every morning, AI produces a brief of overnight enquiries, messages, and form submissions — so reception starts the day with full context.
Information organisation
AI automatically tags, categorises, and links incoming data to the right patient, task, or pipeline stage — reducing manual data entry.
Suggest next steps
Based on treatment stage, communication gaps, and patient behaviour, AI suggests what the team should do next — keeping work moving without micromanagement.
A team behind your team
We don't just build your system and walk away. Every Circlemount Dental practice gets ongoing, hands-on support — because your operations never stop evolving.
Dedicated Account Manager
A named person who knows your practice, your team, and your system inside-out. Not a helpdesk. A partner.
Priority Response Times
Critical issues resolved same-day. Feature requests and optimisations handled within your dedicated support window.
Team Training & Onboarding
Full onboarding for your team — receptionists, coordinators, managers, and dentists. Plus refresher sessions whenever you need them.
Quarterly Business Reviews
Every quarter, we review your system performance, usage data, and operational metrics — then recommend optimisations to improve outcomes.
From first call to fully operational
We don't just hand you software and disappear. Here's how we get your practice running on Circlemount Dental.
Discovery Call
We learn how your practice operates — your team structure, patient flow, pain points, and what you've already tried. No sales pitch.
System Design
We map your workflows into Circlemount Dental — configuring modules, automations, team roles, and your branded patient experience.
Build & Launch
We build your system, import existing data, set up integrations, and launch — with hands-on training for your entire team.
Ongoing Support
Dedicated account management, system optimisation, and feature updates. We treat your practice like a long-term partner, not a ticket number.
Trusted by growing dental practices
Real results from real practices that made the switch.
"We were losing £40k+ a year on treatment plans that just went cold. Within 3 months of using Circlemount Dental, our treatment plan conversion rate went from 35% to 68%."
Dr. Sarah Mitchell
Principal Dentist · Bright Smile Dental, Manchester
"Our reception team was drowning. Now every lead is captured automatically, every follow-up is tracked, and the team spends time on patients — not admin."
James Cooper
Practice Manager · Orchard Dental Group, London
"We run 4 chairs across 2 sites. Before Circlemount, we had zero visibility. Now I can see exactly what's happening across both practices from one dashboard."
Dr. Aisha Khan
Clinical Director · KDC Dental, Birmingham
Results shown are representative of expected outcomes. Individual practice results may vary.
Bespoke dental add-ons
Extend your system when you need it. Each module is built specifically for dental practice operations.
Multi-Location Management
Run multiple practice sites from one system. Shared pipelines, separate reporting, cross-location visibility.
Treatment Follow-Up Workflows
Pre-built automation sequences for treatment plans — timed SMS, email, and task triggers that keep conversion rates high.
Referral Tracking
Track which patients refer others, reward them automatically, and measure the lifetime value of referral relationships.
Review & Feedback Flows
Automated post-appointment review requests to Google, Trustpilot, and NHS Choices — with sentiment routing.
Marketing & Social Workflow
Campaign planning, content scheduling, and performance tracking — all connected to your patient data.
Finance & Admin Workflow
Invoice tracking, payment reminders, and financial reporting — keeping your admin team on top of cash flow.
Custom Integrations
Connect to your existing clinical software, accounting tools, or third-party APIs through our integration layer.
Extended Patient Experience
Additional patient-facing features: online payment portal, appointment self-scheduling, and treatment education content.
Ready to run your practice properly?
Discover the dental solution at Dentorb, our partner company. Explore the platform and speak to their team about your practice.
Built for practices turning over £500k+ who are ready to professionalise their operations.